Full-Time Position Available: Development & Communications Coordinator
WalkMassachusetts seeks a self-motivated, detail-oriented, full-time Development and Communications Coordinator with experience in development (fundraising) activities, communications, and office management. The Development and Communications Coordinator would support the Co-Executive Directors, the Development Committee, and the Communications Committee, and play a key role in ensuring that the WalkMassachusetts team and office functions efficiently and effectively.
Job Responsibilities:
- Reporting to the Co-Executive Director in charge of Finance and Administration, the Development and Communications Coordinator will assist in development, communication, and office management activities that support our work. Primary responsibilities include:
- Development (fundraising) support
- Communications and event support
- Office administration and human resource activities
Desired Qualifications:
Minimum 3 to 4 years of experience
- Commitment to WalkMassachusetts’ mission to create more walkable communities across the state.
- Demonstrated experience and comfort with fundraising, soliciting donations, and/or event planning.
- Strong communication skills both written and verbal.
- Proficiency with CRMs (preferably Salesforce).
- Superior organizational and critical thinking skills.
- Strong technology skills, including knowledge of Office Suite (Word, Excel, PowerPoint) and Google Suite (Drive, Docs).
- Experience with running virtual meetings and workplaces (Zoom, Google Meets, Slack).
- Experience with website management (preferably WordPress), event management systems (EventBrite, RunSignUp/GiveSignUp), and email systems (MailChimp/Constant Contact).
- Experience with Adobe Suite and Canva is a plus.
Specific Tasks:
Development (60%)
- Maintain CRM (Salesforce) database. Perform Salesforce data entry including creating and updating contacts, gift processing and donation recording, and running reports.
- Maintain email/subscriber lead conversion pipeline with Salesforce.
- Support with grant research and writing.
- Engage in donor stewardship activities and fundraising appeals.
- Assist with Development campaigns, appeals, and events (Annual Celebration, Beat the Bay State Annual Fitness Fundraiser).
- Phone and email outreach to potential and existing sponsors. Includes cold calling.
- Manage donor acknowledgement letters (printed and digital).
- Handle credit card payments (Square).
- Check mail and make weekly bank deposits.
Communications (25%)
- Assist staff with communications strategy and content creation, including the production of e-news, blog posts, social media posts, and other regular communication outputs.
- Oversee the creation of the bi-weekly e-news, and assist with the development of the bi-annual printed newsletters and appeals.
- Manage social media accounts.
- Assist staff with website maintenance (WordPress), email systems, and event platforms (RunSignUp/GiveSignUp).
- Assist with event planning and promotion, including WalkMassachusetts Network meetings, the Celebration, Beat the Bay State, Talk the Walk sessions, and advocacy walks.
Admin (15%)
- Provide administrative support to Executive Director(s) with meeting scheduling, records management, and personnel time tracking.
- Schedule meetings and activities – including in person and zoom meetings, board and committee meetings, staff meetings, shared office (CIC) bookings.
- Take notes for meetings.
- Support Executive Director(s) and Program Staff with community engagement activities (virtual and in-person) including: workshops, walk audits, and other events.
- Prepare presentations and take notes for internal and external meetings.
- Support Bookkeeper in maintaining office administrative files including contracts, filings, human resources, and other organization records.
- Coordinate use of shared office space, including reserving conference rooms, tracking attendance, etc.
- Provide basic IT assistance and work with outside IT vendors to maintain system security, purchase new equipment, and maintain current IT systems.
- Answer general office phone line and organization email, responding to general inquiries and forwarding other messages on to the appropriate contact.
Compensation and location:
- Full-time position (37.5 hours/week)
- Annual salary range: $50,000 – 56,000 based upon prior work experience
- Standard benefits include: holiday compensation, paid time off, health and dental insurance (75% employer covered), and flexible scheduling
- CIC membership and access to all CIC offices. WalkMassachusetts office is located at the 50 Milk Street, Boston location.
- Hybrid, flexible scheduling. Minimum two in person days a week required.
- In-state travel is required. Availability for occasional early morning, evening, or weekend hours required.
WalkMassachusetts staff is working on a hybrid model, with a flexible number of days spent in-person. We have a shared office space at the CIC in Downtown Boston which we share with several other transportation advocacy organizations.
Interested applicants possessing the above experience and skills are encouraged to apply by sending a resume and cover letter with salary expectation to jobs@walkboston.org.
About WalkMassachusetts
WalkMassachusetts, a nonprofit 501(c)(3) advocacy organization, makes walking safer and easier in Massachusetts to encourage better health, a cleaner environment and more vibrant communities. We know that walking improves personal, economic, environmental and civic health. Working on walking takes us across Massachusetts to empower people with knowledge and proven strategies to make their own communities more walkable. Our small, committed staff work as a team to make change: whether it’s getting a crosswalk painted in a neighborhood, or influencing Massachusetts state policy to make streets safer for all.
WalkMassachusettsis committed to better understanding, identifying, and undoing the racist processes and policies that lead to inequities in the walking environment for communities of color across the Commonwealth. We are deepening our engagement in meaningful program and organizational strategies that lead with racial justice. WalkMassachusetts is actively seeking to build a diverse staff. We encourage multiple perspectives and experiences, support a multicultural environment, and strive to hire and retain a diverse workforce that reflects the populations we work with and the communities where we work.
WalkMassachusetts is an equal opportunity, affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information.
