WalkBoston seeks a self-motivated, detail-oriented, full-time Program Coordinator with experience in office management, development (fundraising) activities, communication strategies, and event planning. The Program Coordinator would support all staff and play a key role in ensuring that the office functions efficiently and effectively.
About WalkBoston:
At WalkBoston, we know that walking improves personal, economic, environmental and civic health. Working on walking takes us across Massachusetts to empower people with knowledge and proven strategies to make their own communities more walkable. WalkBoston, founded in 1990, is a small, nimble statewide pedestrian advocacy organization with the goal of making walking safer and easier for all.
Program Coordinator Responsibilities:
Reporting to the Executive Director, the Program Coordinator will assist in office management, development, communication and event planning activities that support our work. Primary responsibilities include:
- Office administration and human resource activities
- Development (fundraising) support, primarily assisting with Salesforce database and donor acknowledgement
- Communication/Event support
Skills and qualifications:
Minimum 1 to 2 years of office experience
- Strong communication skills both written and verbal
- Superior organizational and critical thinking skills
- Strong knowledge of Office Suite (Word, Excel, PowerPoint) and Google Suite
- Proficiency with Salesforce
- Experience with WordPress, event management systems (EventBrite), and email systems (MailChimp, Vertical Response)
- Experience with Adobe Suite is a plus
Specific tasks:
Office and Program Support (50%)
- Provide administrative support to Executive Director with meeting scheduling, records management, and personnel time tracking
- Support Executive Director and Program Staff at off-site workshops, walk audits, and other events
- Print materials, prepare presentations and take notes for internal and external meetings
- Maintain office administrative files (electronic and written) including contracts, filings, human resources, and other organization records
- Process new hire documentation
- Administer benefits programs (Health Insurance and 403B retirement plan)
- Support outside accounting staff with bank deposits/check log, contract and invoice administration, and tax filing and audit preparation
- Manage daily upkeep of office space including communication with the building manager and other outside vendors, and coordination of office setup and cleanup after meetings
- Track inventory levels of office supplies and printed materials
- Provide basic IT assistance and work with outside IT vendor to maintain system security, purchase new equipment, and maintain current IT systems
- Respond to general requests, phone calls, and emails
Development Support (35%)
- Perform Salesforce data entry including the creating and updating contacts, recording donations, and running basic reports
- Generate digital and printed donation acknowledgement letters
- Support Development Manager with other donor stewardship activities
Communications and Event Support (15%)
- Assist staff with production of e-news, blog posts, social media posts and other regular communication outputs
- Assist staff with website maintenance, email systems (Vertical Horizon and MailChimp) donation tracking systems (Salesforce and Crowdrise), and event platforms (Eventbrite)
- Assist with event planning, including WalkMassachusetts Network forums, the Annual Meeting, Walk With Us celebration, and advocacy walks.
To apply, please submit a cover letter and resume to jobs@walkboston.org by October 12, 2019. Early applications are encouraged.
This is a full-time, exempt position with an annual salary range of $36,000 to $43,000.
